Privacy Notice for Wedding Guests

A couple, or their wedding planner, has used The Table Plan to plan the seating at their wedding, and you are on their guest list. We did not get your information from you.

This notice explains what we hold about you, why, who can see it, how long we keep it and what you can do about it. Our Privacy Policy covers the people who use The Table Plan themselves.

1. Who We Are

The Table Plan is operated by DD LABS LTD (16565063), trading as The Table Plan (“we”, “us” or “our”).

**DD LABS LTD (16565063)
**Flat 1B
21 Cardigan Road
Richmond
TW10 6BJ
United Kingdom

Email: [email protected]

When a couple plans their own wedding with us, we are the data controller for the information they enter about their guests. When a wedding planner uses The Table Plan for a client, the planner is the data controller for that information and we hold it on their behalf, following their instructions. If you are not sure which applies to you, write to us and we will tell you.

2. Where Your Information Came From

The couple, or someone helping them plan, entered your details. They may have typed them in, pasted them from a list or imported a spreadsheet.

Someone close to the couple, such as a parent, may also have sent your name through a link the couple shared for adding names. Names sent that way wait for the couple to accept them before they join the guest list.

3. What We Hold

The couple decides how much to enter. The guest list can hold:

• Your name, how it should be printed on the plan and, if the couple adds one, a guide to saying it.
• The household or group you are invited with, and whether you are someone’s plus-one.
• Your table and seat.
• Details the couple uses to seat people well: which side of the family you are from, groups such as “college” or “work”, who you know, and who you should or should not sit with.
• Which part of the day you are invited to, and any role you have in the wedding party.
• Your meal choice, any dietary note for the caterer, and whether that note is an allergy, an intolerance or a preference.
• Access and comfort needs: step-free access, hearing, vision, a quiet spot, a carer, a seat near the door or a seat away from the bar.
• If the couple adds them: your email address, postal address, preferred language, age group, relationship status and employer.
• A private note the couple may write about you for themselves.

We never ask for your date of birth. Where age matters for seating, the guest list records an age group such as “adult” or “child”.

On the wedding day you can type your name on the seating link to find your table. We look up what you type in the couple’s guest list and we don’t keep it. Visits to the seating link are counted by our own cookieless analytics, which holds no personal data about you and never records the link itself (section 6.4 of our Privacy Policy).

4. Why We Use It and on What Basis

We use your information to let the couple plan their seating, produce the plan and the lists they give their venue and caterer, and show guests where to sit. We also use it to keep the service running and secure. We do not use it for marketing, we do not sell it and we do not contact you.

We rely on legitimate interests: the couple’s interest in planning their wedding, and ours in providing the service they use to do it. We collect only what seating needs, and we hold back the details that are not needed from the seating link.

Allergy, health and access details are recorded only with your agreement. Our terms require couples to enter them only when you have told them about the need and agreed to it being recorded here, so the venue can look after you.

The couple can ask The Table Plan to suggest where people sit, but the couple decides. We make no decision about you by automated means that has a legal or similarly significant effect on you.

5. Who Sees It

• The couple, and anyone they give access to the wedding in The Table Plan, such as a partner, a family member or their wedding planner.
• Anyone with the seating link. The couple can share a link to the plan. It shows the names of guests who have a seat and the table and seat each is at, on the floor plan. It does not show dietary notes, access needs, contact details, private notes or anything else on the guest list.
• The venue, the caterer and other suppliers the couple chooses. The couple can download or print lists, such as a caterer’s list with meal choices and dietary notes. The couple decides who receives them.
• Our service providers. We store the guest list on servers we run at Hetzner in the European Union, and traffic to our site passes through Cloudflare. Our Subprocessors notice lists them. Section 8 of our Privacy Policy explains how we protect information that leaves the United Kingdom.
• Us, where we need to look at a wedding to give the couple support, keep the service secure or meet a legal duty.

6. How Long We Keep It

The couple’s guest list (guest names, households, dietary notes and the seating plan) is kept until the couple deletes it, the wedding or their account. Two things are deleted automatically: guests’ email addresses and any floor-plan photo the couple uploads. Each is deleted 12 months after the later of the wedding date (or the day the wedding was created, if it has no date) and the last time anyone with access to the wedding signed in. If the couple deletes the wedding, its guest details are deleted with it.

Deleted information may remain in our backups for up to 90 days. Lists the couple has downloaded or printed are theirs, and deleting the wedding does not delete those copies.

7. Your Rights

You can ask us:

• For a copy of the information we hold about you.
• To correct it.
• To delete it.
• To stop or limit how we use it. You can object to our use of it at any time, and we will stop unless we have a strong reason to continue that outweighs yours.
• To remove an allergy, health or access detail you no longer agree to us holding.

Write to [email protected] and tell us the couple’s names and the wedding date, so we can find the guest list. We may ask you to confirm who you are. We reply within one month. We may tell the couple about your request, because it is their guest list, and if a wedding planner is the controller we will pass your request to them.

You can also ask the couple directly. They can correct or remove your details themselves.

8. Complaints

If you are unhappy with how we have handled your information, complain to us first by emailing [email protected]. We will acknowledge your complaint within 30 days, look into it and tell you what we found and what we have done about it.

You also have the right to complain to the UK Information Commissioner’s Office (ICO) at ico.org.uk.

9. Effective Date

This notice is effective from 5 November 2026